Friday, July 17, 2009
Thank You
Dear Friend,
Thank you for participating in the Relay For Life of Smithtown! I am happy to tell you that this year’s Relay raised over $30,000 and it would not have been possible without YOU!
I can’t thank you enough for your help and support of this most worthwhile event. You have touched the lives of thousands of people and we are so very grateful to you.
If you have any Relay pictures that you would like to share, I welcome them, please email them to gail.tuohey@cancer.org. and be sure to check the website to see this year’s relay video!
Thank you again for helping fight cancer, I hope you have a wonderful summer!
Sincerely,
Gail Tuohey
Director Special Events
631-300-3144
Monday, June 8, 2009
Send Us Your Photos, Videos
Thank you so much for helping make the fourth annual Relay for Life of Smithtown such a success!
We're in the process of finalizing the grand total and will have it for you shortly.
In the mean while, we're looking for photos and videos from the event to include in our 2009 DVD. If you have any you wish to share, please send them to or contact James Brierton at jbrierton[at]verizon[dot]net.
We'll have photos, videos and podcasts from the event online soon. Check back for updates.
We're in the process of finalizing the grand total and will have it for you shortly.
In the mean while, we're looking for photos and videos from the event to include in our 2009 DVD. If you have any you wish to share, please send them to or contact James Brierton at jbrierton[at]verizon[dot]net.
We'll have photos, videos and podcasts from the event online soon. Check back for updates.
Monday, June 1, 2009
Some Recent FAQs
Here are answers to some recent frequently asked questions:
Q: Can participants come for part of the time? Either morning, afternoon, or evening as not everyone has 12 hours to give but would like to support the cause.
A: Participants are free to come and go but must sign-in and sign-out each time. However, youth participants must note on their permission slips when they will be coming and going. We cannot release a youth without parental consent.
Q: What if they won't know until Saturday what their schedule is? Can they pay "at the door", so to speak? Make a donation of a certain amount, etc.
A: The rules for this year's event are a little different than they have been in the past. There will be no on-site registration the day of the event. Anyone considering coming should follow the steps to register. In our opinion, it is better to have the opportunity to come and choose not to show rather than not to be allowed to enter because you did not sign-up. Participants must register online by this Thursday (June 4th). Youth participants must also mail in permission slips by Thursday. Registration fees are also due. Anyone with an outstanding situation regarding the possibility of coming Saturday should contact Gail Tuohey at gail.tuohey@cancer.org.
Q. Once in, do they have to stay until 11 pm?
A: Adults participants are welcome to come and go as they please as long as they sign-in and sign-out. However, a chaperone can only leave if another team chaperone is present. As well, youth participants must note on their permission slips when they plan on leaving (or if they plan on arriving late or returning).
Q: What about the high school students who work during the day but want to come by in the evening? Maybe to see the bands?
A: Registered youth participants can arrive late but must have it noted on their permission slip (same for if they must leave early). However, this year's event does not allow non-registered guests to come to watch bands as "visitors." If you want to see a band, you must register online and follow all other registration protocol.
Q: What about those that are 18? Or under 18?
A: "Youth" participants are considered anyone still in high school or younger. However, a chaperone must be a parent (or legal guardian) that is over 21 years of age and not an older brother or sister. If you have questions regarding your specific scenario, please contact Gail Tuohey at gail.tuohey@cancer.org.
Q: What's the deal with Thursday, June 4th?
A: At the end of the day Thursday, registeration will officially be closed. Everyone must have registered with a team online and either paid the registration fee online or mailed it in. That is all an adult participant must do. Youth participants must print out and mail in a permission slip. The form must arrive by Thursday. Chaperones must also fill out the chaperone packet and mail it in. It too must arrive by Thursday. Forms, cash/check registration fees and other donations can be mailed to: Gail Tuohey75 Davids Drive, Hauppuage, NY 11788. Contact Gail at gail.tuohey@cancer.org with any questions or concerns.
Q: What should I bring with me on Saturday?
A: Excellent question! Here's a checklist: www.jbjimbo.net/relaypacket.doc
Q: I'm a team captain but missed the last meeting, what do I need to do?
A: Please see other stated instructions to double check all registrations and permission forms. We will have your t-shirts for picking up Saturday morning. Questions about t-shirts can be directed to Gail Tuohey at gail.tuohey@cancer.org You are also not assigned a campsite. Questions about campsites can be directed to James Brierton at jbrierton@verizon.net. If you have not submitted a team song, please send it to James Brierton (jbrierton@verizon.net). We also want to remind you to bring extra cash the day of the event for on-site fundraisers. You're certainly going to want to buy a raffle ticket - grand prize is a 3 day/2 night trip to Florida with free JetBlue airfare. Other prizes including Mets and Long Island Ducks tickets.
Q: How do I sign-up as a cancer survivor or caretaker for the suvivor brunch?
A: We want to insure we have enough food for our survivor brunch so we request that you RSVP. To RVSP, please e-mail Gail Tuohey at gail.tuohey@cancer.org.
If you have a question or concern you feel is worthy to share with all, please send us a comment below. Private concerns can be directed to Gail Tuohey at gail.tuohey@cancer.org.
Q: Can participants come for part of the time? Either morning, afternoon, or evening as not everyone has 12 hours to give but would like to support the cause.
A: Participants are free to come and go but must sign-in and sign-out each time. However, youth participants must note on their permission slips when they will be coming and going. We cannot release a youth without parental consent.
Q: What if they won't know until Saturday what their schedule is? Can they pay "at the door", so to speak? Make a donation of a certain amount, etc.
A: The rules for this year's event are a little different than they have been in the past. There will be no on-site registration the day of the event. Anyone considering coming should follow the steps to register. In our opinion, it is better to have the opportunity to come and choose not to show rather than not to be allowed to enter because you did not sign-up. Participants must register online by this Thursday (June 4th). Youth participants must also mail in permission slips by Thursday. Registration fees are also due. Anyone with an outstanding situation regarding the possibility of coming Saturday should contact Gail Tuohey at gail.tuohey@cancer.org.
Q. Once in, do they have to stay until 11 pm?
A: Adults participants are welcome to come and go as they please as long as they sign-in and sign-out. However, a chaperone can only leave if another team chaperone is present. As well, youth participants must note on their permission slips when they plan on leaving (or if they plan on arriving late or returning).
Q: What about the high school students who work during the day but want to come by in the evening? Maybe to see the bands?
A: Registered youth participants can arrive late but must have it noted on their permission slip (same for if they must leave early). However, this year's event does not allow non-registered guests to come to watch bands as "visitors." If you want to see a band, you must register online and follow all other registration protocol.
Q: What about those that are 18? Or under 18?
A: "Youth" participants are considered anyone still in high school or younger. However, a chaperone must be a parent (or legal guardian) that is over 21 years of age and not an older brother or sister. If you have questions regarding your specific scenario, please contact Gail Tuohey at gail.tuohey@cancer.org.
Q: What's the deal with Thursday, June 4th?
A: At the end of the day Thursday, registeration will officially be closed. Everyone must have registered with a team online and either paid the registration fee online or mailed it in. That is all an adult participant must do. Youth participants must print out and mail in a permission slip. The form must arrive by Thursday. Chaperones must also fill out the chaperone packet and mail it in. It too must arrive by Thursday. Forms, cash/check registration fees and other donations can be mailed to: Gail Tuohey75 Davids Drive, Hauppuage, NY 11788. Contact Gail at gail.tuohey@cancer.org with any questions or concerns.
Q: What should I bring with me on Saturday?
A: Excellent question! Here's a checklist: www.jbjimbo.net/relaypacket.doc
Q: I'm a team captain but missed the last meeting, what do I need to do?
A: Please see other stated instructions to double check all registrations and permission forms. We will have your t-shirts for picking up Saturday morning. Questions about t-shirts can be directed to Gail Tuohey at gail.tuohey@cancer.org You are also not assigned a campsite. Questions about campsites can be directed to James Brierton at jbrierton@verizon.net. If you have not submitted a team song, please send it to James Brierton (jbrierton@verizon.net). We also want to remind you to bring extra cash the day of the event for on-site fundraisers. You're certainly going to want to buy a raffle ticket - grand prize is a 3 day/2 night trip to Florida with free JetBlue airfare. Other prizes including Mets and Long Island Ducks tickets.
Q: How do I sign-up as a cancer survivor or caretaker for the suvivor brunch?
A: We want to insure we have enough food for our survivor brunch so we request that you RSVP. To RVSP, please e-mail Gail Tuohey at gail.tuohey@cancer.org.
If you have a question or concern you feel is worthy to share with all, please send us a comment below. Private concerns can be directed to Gail Tuohey at gail.tuohey@cancer.org.
Wednesday, May 27, 2009
May Meeting Minutes
THE FOLLOWING IS VERY IMPORTANT. PLEASE REVIEW ALL. IF ANY STEPS REMAIN UNCOMPLETED, YOUR ADMITTANCE MAY BE JEOPARDIZED.
We're just 10 days away from Relay! We've gotten a lot done but there is still work that needs to be done. Please review the minutes and double check to see if your team owes us anything.
- THE LAST DAY TO REGISTER IS THURSDAY, JUNE 4TH. Everyone must be registered online by the end of Thursday. We will not be able to add anyone past Thurday. If you're a youth team and have yet to hand in permission slips, you must mail the forms to Gail Tuohey. THE FORMS MUST ARRIVE BY THURSDAY. Mail the forms to: "Gail Tuohey, 75 Davids Drive, Hauppuage, NY 11788." All chaperone forms must also be in Gail's hands by Thursday. No forms - no admittance - sorry.
- Click Here to download the Youth Permission Slip and Chaperone packet
- We currently have: 200 registered participants, 35 teams and $16,000.
- Survivors and caretakers not already registered for the survivor brunch should contact Gail Tuohey (gail.tuohey@cancer.org or 631-300-3144).
- If you were not at Wednesday's meeting, please contact James Brierton at jbrierton@verizon.net. You must have: your team t-shirts, your campsite location, submitted a team song, handed in all paperwork and registered everyone online. If any of that is missing, please contact us by Thursday.
- Please remember - no tents are allowed on the day of the event. Only canopies, if you think you'll need it.
- Anyone coming to 'visit' to watch a band, must register and pay the $20 registration fee by Thursday. No exceptions!
- If you are looking to volunteer, please contact James Brierton (jbrierton@verizon.net) with your name and the hours you are available.
- Our entertainment schedule has been posted: http://smithtownrelay.blogspot.com/2009/05/june-6th-schedule.html
- Click Here to download and view our 'Relay for Life Checklist.' Its a list of suggested items you should bring with you the day of.
- IF EVERYONE CAN MAKE SURE THEY HAVE THEIR TEAM T-SHIRTS, CAMPSITE LOCATION, SUBMITTED A TEAM SONG, HANDED IN ALL PAPERWORK AND HAVE ALL TEAM MEMBERS REGISTERED BY THURSDAY THEN WE'LL BE GOOD TO RELAY!
Its just about the point where all your hard work pays off!
If you have any questions, please do not hesitate to contact us. It is much easier for us to help you now than closer (or the day of) the event.
Tuesday, May 26, 2009
We're Getting Ready To Relay!
Come to our last Team Captain Meeting Wednesday night in the Main Cafe at Smithtown High School East. The meeting begins at 7:00 PM.
At this meeting:
* Pick up your team T-Shirts
* Hand in any money your team has raised to date.
* Hand in Luminary forms
*Youth team Permission & chaperone forms are due
* Event schedule is finalized, theme laps discussed
* Pick your team’s campsite
Thank You for Your Support....See you on Wednesday
Gail Tuohey
Director of Special Events
American Cancer Society
75 Davids Drive
Hauppauge, NY 11788
o) 631-300-3144
c) 631-942-4263
f) 631-436-5380
*Facebook event for the meeting: http://www.facebook.com/event.php?eid=54429285745&ref=share
At this meeting:
* Pick up your team T-Shirts
* Hand in any money your team has raised to date.
* Hand in Luminary forms
*Youth team Permission & chaperone forms are due
* Event schedule is finalized, theme laps discussed
* Pick your team’s campsite
Thank You for Your Support....See you on Wednesday
Gail Tuohey
Director of Special Events
American Cancer Society
75 Davids Drive
Hauppauge, NY 11788
o) 631-300-3144
c) 631-942-4263
f) 631-436-5380
*Facebook event for the meeting: http://www.facebook.com/event.php?eid=54429285745&ref=share
Monday, May 18, 2009
A Week of Fundraisers
Nicole Zanfardino, Maureen Price and the rest of Friends for a Cure hosted a car wash this past Saturday at Red Lobster in Stony Brook to raise money for their Relay for Life of Smithtown team. The team reports raising over $300.
Team Iliana had their own car wash on Sunday at Applebee's.
Fundraisers continued this week. The Faculty/Student Softball Game begins at 3 p.m. Our Famous Dave's fundraiser runs throughout the day Wednesday.
This is also an early reminder that our next (and last meeting) will be held at High School East at 7 p.m. in the Main Cafe. A representative from each team must attend to collect the team's t-shirts, campsite and other important information for the day of the event. If you have any questions or concerns, please contact us.
Friday, May 15, 2009
Car Wash
Nicole Zanfardino and Maureen Price are hosting a car wash Saturday, May 16th from 11 am to 4 pm at Red Lobster to raise money for their Relay for Life of Smithtown team.
View Larger Map
View Larger Map
Subscribe to:
Posts (Atom)