April 29th Meeting Minutes

Below are the meeting minutes from the Wednesday, April 29th meeting in the Little Theater.

Our next and final meeting is Wedneday, May 27 at 7 pm in the Main Cafe at Smithtown High School East. Please send a team representative. At this meeting, you will be handing in any money raised to date. You will also be receiving a camp site location and your team t-shirts.

• While registration will remain up for another month, YOU MUST BE REGISTERED ONLINE BY FRIDAY, MAY 1ST IN ORDER TO RECEIVE A T-SHIRT!
• Famous Dave's BBQ Fundraiser: Present this flyer on Wednesday, May 20th between the hours of 11 a.m. and 11 p.m. at the Smithtown Famous Dave's and 10% of your purchase will go back to Relay. The offer applies to both dine-in and take-out.
• WE NEED A DJ! If you or someone who know is a DJ who wishes to donate some of your time, please contact James Brierton or Gail Tuohey. A DJ would not be required to stay all twelve hours of our event if your time is limited.
• Team fundraiser: Please support Friends for a Cure at their May 16th car wash at Applebee's
• The following musical acts have been approved: Matt Hartman and the Witnesses, Matt Hoffman, Dave Anthony, Louisiana Sky, A Kick of Crimson. Other acts are still pending. If you're interested in playing, please contact James Brierton at jbrierton@verizon.net asap.
• This a reminder, no closed tents will be permitted. Open tents, such as canopies, only. However, small, infant sized closed tents will be permitted for families with small children.
• Sponsors: Olsen's Nursery, Carrabba's Italian Grill, Sundried Tomatoe, JDDR Tents
• If you have any questions regarding rules or other issues, please do not hesitate to contact Gail Tuohey at gail.tuohey@cancer.org or 631-300-3144.
• Online right now: $11,000; 122 particpants; 26 teams.

Please check back for updates. We anticipate updates between now and our next meeting. Remember - you can also get updates via Facebook. Search 'Relay for Life of Smithtown' on Facebook.com to learn more.

Famous Dave's Fundraiser

We are very thankful to Famous Dave's for hosting a fundraiser for the Relay for Life of Smithtown.

Bring the below flyer to Famous Dave’s on Wednesday, May 20, 2009 between 11 a.m. and 11 p.m. and 10% of your purchase will go directly back to the American Cancer Society’s Relay for Life of Smithtown.

Working? No problem. The offer stands for both dine-in and take out. May we suggest catering lunch at work that day!?!?!

Call Famous Dave's of Smithtown at 631-360-6490 to place an order!

Participating Location: Famous Dave’s BBQ, near the intersection ofRoute 347 and Terry Road in Nesconset

Must present the below flyer. Photocopies will be accepted.

For more information, contact Relay for Life Student Co-Chair James Brierton jbrierton@verizon.net or 631-406-5291 (please note this is a shared phone line with SmithtownRadio.com. Please leave a voicemail and we will get back to you almost immediately)

**Click Here to view and download the flyer.**

4/28: A Message from Gail Tuohey

Reminder: Team Captain Meeting - Wednesday, April 29th, 7pm, Little Theater, High School East

Dear Friend,

Please join us at our Team Captain Meeting on Wednesday, April 29th. It will be held at Smithtown High School East in the Little Theatre at 7:00pm. This is an important meeting to hear updated Relay info, pick up luminary bags and extra Relay materials. Please bring in all donations that your team has collected so far as well as any sponsors and their logos. I will be ordering the event T-Shirts on May 4th and need all T-Shirt sponsors confirmed by Friday. Be sure to register your team. If you are not registering your team online, please bring your team's registration forms and fees with you so we can sign you up as an official Relay For Life team.

Please encourage all of your teammates to fundraise to meet your team goal. If you are having a team fundraiser please email me the info so I can post it on our website to help spread the word about it.

Visit our website at www.smithtownrelay.org Thank you for all you are doing for Relay For Life. We appreciate your help in the fight against cancer!

See you Wednesday,
Gail Tuohey
Director Special Events

April 1st Meeting Minutes

Next Meeting: Wednesday, April 29, 2009 in the Smithtown High School East Little Theatre. Planning committee will meet at 6 pm. The general meeting begins at 7 pm.

Here are the highlights from our April 1st meeting:

• ATTN: CAPTS.: This is the time to get your team's online! Relay is almost here! Remember, you must be registered on the Web site prior to Relay in order to participate.
• New sponsors: Olsen's Nursey*, Carrabba's Italian Restaurant*, Famous Dave's BBQ
  *Returning sponsor
• Please extend our invitation to cancer survivors to join us for our survivor reception following the opening ceremony on June 6
• We're continuing to look for bands. If you're interested in playing please contact James Brierton (jbrierton@verizon.net). Please submit a demo tape.
• Please continue to submit team themes. This year's event theme is "That's Entertainment!" Teams are encouraged to choose a broadway show, movie or television show to decorate their camp site after. At the end of the date, we'll be handing out awards for the best and more creative decorations. As well, teams are encouraged to pick a team song (which does not have to be affiliated with your decorations). During the event, the DJ will play your team song as you and your friends walk around the track.
• We are working on getting a final date for our Famous Dave's fundraiser. Please check back for updates. We will be posting the flyer with all the information shortly. On the night of, Famous Dave's will be return a percentage of your bill back to the Relay for Life of Smithtown.
• Need help planning a fundraiser? Look through some of the fundraiser ideas on SmithtownRelay.org or contact Gail Tuohey (gail.tuohey@cancer.org).